13.28.020 Homeless System Responsibilities.
(1) Homelessness Management Information System.
(a) The Homeless Management Information System (HMIS) is a client management system that maintains information regarding the characteristics and service needs of clients for a variety of reasons, including the provision of more effective streamlined services to clients and the creation of information that communities can use to determine the use and effectiveness of services.
(b) This system is designed to benefit multiple stakeholders, including provider agencies, persons who are homeless, funders and the community, through improved knowledge about people who are homeless, their services and service needs and a more effective and efficient service delivery system.
(c) Tribal Housing staff must enter client data into HMIS for all housing interventions regardless of funding source. Data must be entered into HMIS within 14 calendar days following the date of enrollment.
(d) Personal identifying information (PII) must not be entered into HMIS unless all adult household members have provided informed consent that his/her PII will be entered into HMIS. Tribal Housing staff must document each adult household member’s consent with a signed copy of the client release of information and informed consent form. A copy of these documents will be provided to the adult household members.
(2) Coordinated Entry Requirements. Tribal Housing staff must develop coordinated entry requirements that will be used by the staff to assess whether a tribal member or tribal household qualifies for Swoleqwelh services. At a minimum, CE systems must:
(a) Use a standardized assessment tool that matches households with services.
(b) Use a uniform decision-making process for using the assessment to prioritize households for services.
(c) Allow households that meet minimum housing status eligibility access to coordinated entry, regardless of additional program requirements.
(3) Client Release and Sharing of Information. With the consent of the adult members of the household receiving services, Tribal Housing staff may provide non identifying household information and service goals to Washington Youth and Families Fund (WYFF). The purpose of sharing such information is to evaluate the services provided and efficacy of the services to stabilize housing under programs throughout Washington to better serve those facing homelessness. WYFF will not collect identifying information such as names or Social Security numbers. They will not share any individual household information with any person or agency except in the form of summarized or aggregate data. [Res. 2020-03-019 § 1, 2020.]