(1) Supervisors must submit a written request to purchase or lease a GSA vehicle to the General Manager or Tribal Administrator. This request must include type of vehicle, program name, account code to be charged, prior authorization from the funding source as applicable, and assurance that this program has the funds to support the procurement.

(2) The General Manager or Tribal Administrator will approve/forward the request to the Planning Department to submit to GSA.

(3) GSA will contact the point of contact designated by the Planning Department General Manager or Tribal Administrator when vehicle is available to be picked up or delivered.

(4) Upon Receipt of New GSA Vehicle. Year, make, model and VIN information, purchase price and PO number must be forwarded to the Controller within five days of receipt of vehicle for inclusion in asset inventory and insurance renewals.

(5) Prior to a vehicle being added to the inventory, Accounting Accounts Payable staff must be provided with an updated vehicle inventory list and any other information necessary to incorporate the vehicle into the mileage allocation procedures. [Res. 2021-02-015 § 2 (Att. 1), 2021.]