4-110-040 Mileage Reporting
(1) GSA Leased Vehicle Mileage.
(a) Odometer readings for each GSA vehicle must be recorded, by each vehicle custodian, by trip and account to be charged in the vehicle trip log.
(b) GSA mileage is then reported to GSA, by the fifteenth of the month by the Accounting staff.
(c) Upon receipt of billing from GSA, the Accounting staff codes the invoice and processes payment according to the accounts payable schedule.
(2) GSA Purchased Vehicle Mileage.
(a) Odometer readings for each GSA vehicle must be recorded, by each vehicle custodian, by trip and account to be charged in the vehicle trip log.
(b) Accounting staff will apply mileage allocation procedures to directly charge applicable mileage to programs based on actual use. [Res. 2021-02-015 § 2 (Att. 1), 2021.]