4-30-090 Grant and Contract Compliance

(a) All Federal, State and other grants and contracts require compliance with certain provisions and requirements. The failure to comply with the terms and conditions of grants and contracts can result in loss of funding, services and other tangible benefits to the Nation and its citizens.

(b) The Supervisor responsible for a particular grant or contract and the Controller will review the terms and conditions of the grants and contracts and make sure that the work or service provided complies with such terms and conditions.

(a) The major compliance features of most common Federal, State and local governments can be found in the OMB Circular A-133 Compliance Supplement. Many compliance features may be imposed by different funding agencies and specific compliance provisions may be appended to specific grants or contracts.

(b) In general, compliance provisions, if applicable, fall in the following areas:

(i) Activities allowed or unallowed;

(ii) Allowable costs/cost principles;

(iii) Cash management;

(iv) Compliance with applicable Federal laws;

(v) Eligibility;

(vi) Equipment and real property management matching, level of effort, earmarking period of availability of Federal funds procurement, and suspension and debarment program income;

(vii) Real property acquisition and relocation assistance;

(viii) Reporting;

(ix) Sub-recipient monitoring;

(x) Special tests and provisions.

(3) Specific Provisions. All funding agencies have specific compliance requirements. Some of these requirements may be determined by reviewing the appropriate section of the OMB Circular A-133 Compliance Supplement. Additional requirements may be determined by carefully reviewing the terms and conditions of the specific grant or contract.

(4) Matching Requirements. Matching requirements may be requested for various grants and contracts. If determined within the terms and conditions of a grant that a match is required, the following must be performed as part of the review process for each grant:

(a) Tyee matches must be included in the budget proposal for a grant or contract and presented as part of the grant or contract application to the Tribal Council prior to submission. Tyee matches must be used according to conditions within the grant.

(b) In-kind matches must be approved by the General Manager or Tribal Administrator and Controller during the grant review process. The in-kind match must be included in the budget proposal for a grant or contract presented as part of the grant or contract application to the Tribal Council.

(i) Supervisors with in-kind matches that are part of a grant or contract must provide documentation of this match to the Finance Department monthly. This match must also comply with the conditions within each grant. [Res. 2021-02-015 § 2 (Att. 1), 2021.]