(1) Receives accounts payable invoice and prepares purchase orders. Purchase order forms must be accompanied with supporting documentation, invoice or receipt, etc.

(2) The Controller and General Manager or Tribal Administrator review and approve for compliance with laws and regulations and for budgetary compliance.

(3) Reserved.

(4) Finance Department staff inputs document into accounting system according to status of document whether it is an accounts payable batch or a priority check batch.

(5) Accounts payable batches are held in suspension and run generally every other Friday in accordance with the Council check signing schedule.

(6) Purchase orders must be received seven days prior to the published check signing schedule to be processed in a timely manner.

(7) Finance Department staff stamps documents entered with batch number, prepares check, attaches check to supporting documentation, notes check number, initials and dates request.

(8) Finance Department staff holds checks with supporting documentation for the required two persons, any combination of General Manager or Tribal Administrator and/or Samish Council, for signature.

(9) Upon return of the checks, Finance Department staff will verify signatures, separate checks from supporting documentation and distribute.

(10) Finance Department staff will file one copy of the check stub and supporting documentation in vendor file. [Res. 2021-02-015 § 2 (Att. 1), 2021.]