(1) Ensure that the check has not already cleared Samish’s applicable bank account;

(2) Determine if reissuing the check would cause a duplicate expense in the original funding cost center;

(3) Determine if the source of funding was to be obligated and liquidated by any internal or external date or that no clawback of unliquidated funds is required. Example: pandemic funding allowed for assistance checks to Tribal citizens that needed to be obligated and liquidated by the end of the calendar year. Checks that have not cleared the bank within a timely manner, as defined by analysis of the funding source, have a very high risk of no longer being eligible for payments due to obligation and liquidation requirements of the funding source;

(4) If, after determinations are made for subsections (1) through (3) of this section that a replacement check can be issued, Finance will then issue a replacement check.

(5) Authorized replacement checks will be issued under the policies and procedures established for regular, weekly check runs which require any necessary approvals to be obtained. [Res. 2023-05-010 § 2 (Att.), 2023; Res. 2021-02-015 § 2 (Att. 1), 2021.]