It shall be the duty of the Secretary to keep written minutes of Tribal Council proceedings. These minutes shall include the names of all the Tribal Council members present and the presiding officer, all motions, proposals, resolutions and ordinances and their disposition, the results of all votes, the vote of each member by name if the vote was recorded and the subject of any discussion on any matter and reference to any document discussed. The Tribal Council’s staff may be responsible for preparing the minutes, but the elected Secretary prior to final typing and distribution shall approve the minutes. The minutes shall be sent to all Tribal Council members, the Tribal Attorney and any member of the staff participating in the meeting, within two weeks after the conclusion of each meeting. [Res. 2021-05-011, 2021.]